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Expenses & receipts

Bookings you make on Runway arrive in Expenses automatically, already coded. You can also add on-trip spend and attach receipts there.

The Expenses page with the add-expense form and receipt upload

How expenses work​

  • Every saved trip request lands in Expenses automatically. A rate-on-request stay shows a pending amount until its rate is confirmed.
  • Corporate-card spend up to US$75 auto-approves. Larger amounts go to an admin for review.
  • Personal spend goes to an admin for review and then to HR / Finance for reimbursement.
  • Admins and HR / Finance can see company expense queues; members see their own expenses.

Add an expense with a receipt​

  1. Open Expenses.
  2. Under Add expense, enter the date, amount, and merchant.
  3. Choose a category: Meal, Transport, Entertainment, Office, or Other.
  4. Choose Corporate card or Personal (reimburse me).
  5. Add an optional purpose, project or cost code, and note for your approver.
  6. Attach a receipt as a photo or PDF.
  7. Select Submit expense.

Review and reimburse expenses​

Admins can approve an expense or decline it with a required reason. HR / Finance can mark approved personal expenses as reimbursed.

Admins and HR / Finance can export the company expense list from the top of the Expenses page.